Raw media
Audio/video capture; highest exposure and rarely the authoritative business record.
Decision Desk · Issue 02 · complete public learning edition
Before the Bot Joins the Meeting.
Decide whether an AI meeting bot may enter one defined meeting class, for whom, with what authority, notice, meaningful choice, records, retention, correction, and exit controls.
Learning time90 minutes
Teaching9 cumulative lessons
InstrumentPermission + Record Map
Product findingNo nominated vendor
The governing distinction
A meeting bot does not create one record.
Capture creates a chain of materials with different meanings and consequences.
Record
Transcript
Machine representation with omission, insertion, and attribution risk.
Generated summary
Interpretive derivative that can flatten dissent, uncertainty, and conditions.
Extracted actions
Tasks or commitments that can create operational consequences.
Authoritative record
The human-approved record the organization actually relies upon and corrects.
Complete issue curriculum
Nine cumulative lessons.
Each lesson produces part of the instrument below.
01Issue 02Decide before the bot joins
Open
Decide before the bot joins
A bot icon, calendar notice, beep, click, or silence is not universal permission. Define the meeting class, people, purpose, segments, records, access, retention, and disclosure before capture.
02Issue 02One meeting contains multiple contexts
Open
One meeting contains multiple contexts
A routine update can become personnel, health, accommodation, legal, safety, customer, or labor discussion. A decision for one segment does not automatically travel.
03Issue 02Map people, power, and meaningful choice
Open
Map people, power, and meaningful choice
Location matters, but so do work power, optionality, refusal cost, access, and whether an equivalent non-capture route exists.
04Issue 02Evaluate seven authority layers
Open
Evaluate seven authority layers
Recording is only one layer. Labor, privilege/confidentiality, records/discovery, privacy/sector, accessibility/language, and cross-border questions remain independent.
05Issue 02Separate five records
Open
Separate five records
Raw media, transcript, generated summary, extracted actions, and a human-approved authoritative record have different owners, risks, access, retention, and correction.
06Issue 02Trace exact configuration and data flow
Open
Trace exact configuration and data flow
Enterprise branding does not prove training, subprocessors, storage, support access, deletion, or change controls. Freeze the exact configuration or record no-product.
07Issue 02Test with synthetic meetings
Open
Test with synthetic meetings
Test omission, insertion, attribution, action ownership, dissent, uncertainty, language/accent, interruption, audio quality, and sensitive transitions.
08Issue 02Design controls people can use
Open
Design controls people can use
Provide objection, pause, exit, correction, withdrawal, non-capture alternatives, incident response, and stop authority without retaliation or lost access.
09Issue 02Issue a bounded disposition
Open
Issue a bounded disposition
Choose no capture, human notes, redesign plus synthetic test, or separate approval for a bounded pilot. None equals universal compliance clearance.
Presumptive no-capture boundary
Some contexts fail closed.
- privileged or legal-strategy discussion
- personnel discipline or performance
- protected labor activity
- health or care information
- security incident or safety report
- sensitive community or listening session
- relationship repair
- accommodation disclosure
- active dispute or investigation
- any segment without meaningful refusal or an equivalent non-capture path
Interactive instrument · device-local
Meeting Capture Permission and Record Map
Complete this for one precisely defined, nonconfidential meeting class. Never enter names, disputes, agreements, recordings, transcripts, credentials, or confidential facts.
0/9map sections drafted
This instrument cannot grant legal clearance or permission to record.
Unresolved authority, meaningful-choice, retention, or objection questions fail closed to human notes or no capture.
Unresolved authority, meaningful-choice, retention, or objection questions fail closed to human notes or no capture.
Restoring your local record…
Completion boundary
The public educational product is usable; recording authorization is not included.
Any real meeting requires current jurisdiction-, sector-, relationship-, agreement-, and configuration-specific review plus actual organizational authority.